Human Resources / Pre-Employment Required Clearances (2024)

REQUIRED CLEARANCES-All clearances must be no more than 1 year old.

1. PDE 6004 Form Arrest and Conviction Reporting

2. ACT 34 Background Checks

https://epatch.pa.gov/home

• $22.00 payable online (As of December 1, 2017)
  Volunteer Clearance: FREE (not valid for employment)

3. ACT 151 Child Abuse Background Checks

ELECTRONIC SUBMISSION

• Child Abuse History Clearance Online: https://www.compass.state.pa.us/CWIS

Employment Clearance: $13.00 payable online
Volunteer Clearance: FREE (not valid for employment)

Create an account (write down your login information you create) and submit your clearance application onlinethis will provide you immediate access to your results or the status of your results if your results cannot be processed immediately.

4. ACT 114 Federal Criminal History Background Checks

The Commonwealth of Pennsylvania has changed to a new electronic fingerprinting vendor, IDEMIA, for the Federal Bureau of Investigation (FBI) criminal background checks.

Volunteer FBI Background Check Revision April 2023:

All school volunteers will now receive a clearance letter from the Pennsylvania Department of Human Services (DHS). This change is in response to a bulletin issued by DHS that indicates all individuals governed by the Child Protective Services Law (CPSL) must obtain clearances through DHS. This change includes all public, private, and nonpublic school volunteers. Once the fingerprinting process has been completed, the volunteer candidate will receive a letter from DHS within 2 weeks stating whether you are or are not permitted to work with or volunteer with children. A copy of this letter must be provided to the HR Dept. in the District Office ASAP so the clearance process can be completed.

APPLICANT PROCEDURES

Fee: $23.85; All applicants will now receive an unofficial copy of their report. Fee is payable to IDEMIA.

The fingerprint-based background check is a multiple-step process, as follows:

• Registration - The applicant must register prior to going to the fingerprinting site by completing pre-enrollment in the new Universal Enrollmentsystem. Pre-enrollment can be completed online or over the phone. The registrationwebsite is available online 24 hours/day, seven days perweek at https://uenroll.identogo.com Telephonic registration is available at 1-844-321-2101 Monday through Friday, 8 am to 6 pm EST. During the pre-enrollment process, all demographic data for the applicant is collected (name, address, etc.) along with notices about identification requirements and other important information. When registering on-line, an applicant must use the appropriate agency specific Service Code to ensure they are processed for the correct agency and/or applicant type. Using the correct service code ensures the background check is submitted for the correct purpose. Fingerprint results processed through any other agency or purpose cannot be accepted and are not transferrable. If an applicant enters the wrong code by mistake, the incorrect applicant type will appear at the top of the screen. The applicant should select the "Back to Home" button and begin the process again, by reentering the correct Service Code. If the applicant proceeds with the process under the incorrect code, the pre-enrollment and/or results cannot be transferred to another state agency and the applicant will have to start the process over and pay for the background check again. The service code for EMPLOYEES is 1KG6XN and the service code for VOLUNTEERS is 1KG6ZJ (both case sensitive).
• Payment - The applicant will pay a fee of $23.85 for the fingerprint service and to secure an unofficial copy of the Criminal History Record. Major Credit Cards as well as Money Orders or Cashier's Checks payable to IDEMIA will be accepted at the fingerprint site NO cash transactions or personal checks are allowed.
• Fingerprinting Locations - After registration, the applicant proceeds to the fingerprint site of their choice for fingerprinting. The location of the fingerprint sites and days and hours of operation for each site are posted on IDEMIA's website at https://uenroll.identogo.comThe location of fingerprint sites may change over time; applicants are encouraged to confirm the site location nearest to their location.
• Fingerprinting - At the fingerprint site the Enrollment Agent manages the fingerprint collection process. The fingerprint transaction begins when the Enrollment Agent reviews the applicant's qualified State or Federal photo ID before processing the applicant's transaction. A list of approved ID types may be found on the IDEMIA website at https://uenroll.identogo.comApplicants will not be processed if they cannot produce an acceptable photo ID. After the identity of the applicant has been established, all ten fingers are scanned to complete the process. The entire fingerprint capture process should take no more than three to five minutes. Applicants will receive an unofficial copy of their report in the mail. (This is what you will turn in to the school district.)